CORE MODULE · MOVING & LOGISTICS

Moving & Logistics

From the first walkthrough video to the signed delivery note: surveys, volume, supplier rates, quotes, dispatch, crews and proof of delivery in one connected chain — with sales built for how moves are actually priced.

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AI survey to CBM volume

Supplier rates & margins

Driver app with offline sync

Signed PoD, BOL and CMR

Who runs this every day

If your team recognises itself here, this module is the right starting point.

Domestic and international moving companies running their own crews and vehicles

Freight and groupage operators coordinating agents, hubs and linehauls

Relocation providers who subcontract transport but own the customer

Office and commercial movers working to fixed site windows

Agents delivering origin or destination services for overseas partners

Operations managers replacing spreadsheets, WhatsApp threads and paper manifests

Sales, adapted to selling a move

Moving is priced on volume, access and route — so the sales flow asks for exactly that, not a generic enquiry form.

01
Survey the home
The customer walks through with a phone. Photos and walkthrough videos are read into a room-by-room inventory with CBM volume your coordinator reviews and adjusts.
02
Scope the conditions
Access, floors and lifts, parking, packing level, crating, storage in transit and customs needs are captured against the job, not left in an email.
03
Price cost by cost
Origin services, freight or supplier rates, packing materials and destination services each carry their own cost and markup, so you see the margin before you send anything.
04
Send a clean quote
The customer sees services and a price — never your suppliers. Terms, validity, what is and is not included, inclusions list and attachments travel with the quote.

Operations: dispatch, crews and the road

Accepted work becomes a scheduled job with everything the field needs and nothing they have to phone the office about.

Dispatch board

Plan crews, vehicles and days, see clashes before they happen and move jobs without retyping any customer detail.

Crew app in the field

Mobile manifest, navigation, inspection photos with damage tags and stage updates that keep queuing when the signal drops.

Live tracking link

The customer follows the job on a live map and status timeline, so your office stops fielding 'where is my truck' calls.

Proof of delivery

Signature capture, condition notes and photos close the job and attach to the file, together with BOL and CMR paperwork.

Add-ons that extend this module

Switch them on only when your operation actually needs them.

Moving add-on

Storage & Warehousing

For operators holding goods in transit or long-term storage, with billing that keeps running month after month.

Storage agreements with volume, rate and start date
Recurring storage billing generated automatically
Locations, units and volume occupancy per customer
In and out movements linked back to the original job
Handling, access and insurance charges on the same invoice

Moving add-on

Packing Materials & Shop

Sell and consume packing materials without a second system or a separate stock spreadsheet.

Catalogue with kits, bundles and retail pricing
Kit calculator sized from the surveyed volume
Materials added to a quote as a costed, marked-up line
Stock levels reduced when crews consume or customers buy
Online shop orders invoiced through the same finance layer

Inside the module

The detail your coordinators, field teams and managers work with every day.

Intake & survey

Photo and walkthrough video surveys
Room-by-room inventory with CBM
Coordinator review before anything is quoted
Volume applied to the quote with one action
Chargeable weight alongside volume

Quoting & costs

Cost buckets for origin, freight, materials and destination
Cost plus markup equals sell price, in both directions
Supplier rate sheets added straight into the quote
Supplier identity kept internal, never shown to the client
Customer-facing quote preview before sending

Jobs & fleet

Job lifecycle from scheduled to invoiced
Crew and vehicle assignment with capacity in view
Vehicle documents, service and inspection records
Waybills and job paperwork generated from the record
Job costing against the quoted price

Field & evidence

Offline-capable driver and crew app
Standardized inventory with industry 2-letter condition codes (G, SC, D, CH, BR…)
Printable packing sheet — handwritten lists photographed and read into the digital inventory
Digital signature and proof of delivery
Claims raised from the evidence already captured

Customs & compliance

Destination customs checklist per country: UK ToR1, US CBP 3299, CH 18.44, Canada, Norway, UAE
Intra-EU moves recognised as free movement — CMR and inventory only
Received documents tick off automatically; missing key papers flagged
Restricted and dangerous goods screened at survey: lithium batteries, e-scooters, aerosols, paints, fuels
Warnings shown on the inventory line before anything is loaded

Partners & agents

Inbound agent rate requests from international networks (IAM, FIDI, FEDEMAC formats) parsed into draft quotes
DTHC/THC, customs, port handling, CBM and container type extracted
Partner jobs posted straight into your queue, duplicates refused
Paperwork auto-filled from your own templates
Every inbound attempt logged against the partner

Customer experience

Tracking link with live status
Document links that expire
Automated WhatsApp and email milestones
Client portal with inventory and invoices
Survey and feedback after delivery

See Moving & Logistics at work

The full flow: the customer sends photos, AI measures the volume, moves share a truck and the crew checks every package at delivery.

Customer request form

Step 3 of 4 · Photo survey

Show us your home, room by room

Drop photos or videos, or take them now

Living room6 photos
Bedroom 14 photos
Kitchen3 photos
BasementUploading…

The customer uploads photos straight from the request form

Customer photo of a living room being analysed by AI — AI turns the photos into a CBM inventory you approve

Dispatch · Groupage

Groupage GRP-24 · 40 CBM truck

6 CBM FREE

J-1101Bucharest → Vienna14 CBM
J-1104Cluj → Vienna9 CBM
J-1107Vienna → Frankfurt11 CBM

One truck, one driver, three customers — costs split by volume.

Several moves share one truck with live load

Driver app · delivery

Delivery check · J-1101

42/45

123456789101112131415161718192021222324252627282930313233343536373839404142434445

Missing: #17, #29, #38 — flagged before the customer signs.

Digital bingo sheet: every numbered package ticked

What changes for your team

Outcomes, not features.

Quotes go out the same day, priced on real volume instead of guesswork
Margin is visible before the quote leaves, not discovered after invoicing
Crews stop calling the office for the next address or instruction
Delivery disputes are settled with photos and a signature, not memory
Storage and materials revenue is billed instead of forgotten
One job record carries survey, quote, dispatch, evidence and invoice

Explore the rest of the platform

Every module shares one customer file, one set of permissions and one finance layer.

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